Resources

Architectural and Engineering Resources

Indirect Cost Rate (ICR) Acceptance/Approval ID (HTML)

  • Find your Indirect Cost Rate (ICR) Acceptance/Approval ID here. 

Accounting and Audit Guidelines for Contracts with Caltrans (HTML)

  • Find Guidelines to Accounting and Audits with Caltrans

Indirect Cost Rate Proposal / Indirect Cost Allocation Plan

A new email address has been established to submit ICAP/ICRP rate requests and for general ICAP/ICRP submission review questions. Please use ICAP-ICRP@dot.ca.gov.

Any non-federal entity receiving federal funds from Caltrans must have an accepted or approved indirect cost rate in order to bill Caltrans for indirect costs (overhead).  Below are some resources on how to request an indirect cost rate.  Also see Title 2 Code of Federal Regulations Part 200 for requirements.

ICAP / ICRP Submission Processes and Documentation of Proposal (PDF)

ICAP /ICRP External Local Government Rates (HTML)

  • Find your ICAP / ICRP External Local Government Rate

ICAP/ICRP Checklist (PDF) 

  • ICAP/ICRP Checklist for Local Government Agencies

ICAP/ICRP Local External Government FIXED WITH CARRYFORWARD Submission Certification (PDF)

  • Download the ICAP / ICRP Local External Government FIXED With Carryforward Submission Certification

ICAP/ICRP Local External Government FINAL Submission Certification (PDF)

  • Download the ICAP / ICRP Local External Government FINAL Without Carryforward Submission Certification

ICAP-ICRP Local External Government PREDETERMINED Submission Certification (PDF)

  • Download the ICAP / ICRP Local External Government PREDETERMINED Submission Certification

De Minimis Certification (PDF)

  • Download the De Minimis Certification